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University of Connecticut University Libraries

Disposal of Materials Policy

The University of Connecticut Libraries follows the Connecticut State Statute on the disposal of library materials Sec.10a-104a subsection a:

Sec. 10a-104a. Disposition of surplus library material and library fines.

(a) Except when specifically prohibited by the conditions, if any, upon which a gift was created or by a conditional sales agreement, the Board of Trustees of The University of Connecticut is authorized to sell, trade, or otherwise dispose of any unwanted, duplicate, out-of-date or irrelevant materials within the libraries under the jurisdiction of the board, provided the monetary proceeds of such a transaction, if any, shall be deemed to be funds from private sources and, as such funds, shall be held in the manner prescribed by section 4-31a for use in furthering any purpose the board considers to be in harmony with the original purpose of the gift or purchase of such materials.

WITHDRAWALS

Circulating Materials in the UConn Libraries are withdrawn based on two criteria:

  1. The material has not circulated in the last fifteen years and/or
  2. The material has deteriorated beyond the ability to be repaired by the UConn Libraries conservation staff.

Non-circulating materials (such as reference books and microforms) are withdrawn if superseded by a later edition or a digital version.

The Libraries may decide to replace deteriorated material in either a print or digitized format.

If material is deemed a potential withdrawal and will not be replaced:

  1. Library Subject Liaison reviews material to make sure it is not a key resource in the field regardless of its circulation history. 
  2. If the Library Subject Liaison determines that the material should be withdrawn, it then goes to the UConn Libraries Cataloging area where the holdings record in HOMER and other  databases are updated.
  3. The material is then boxed and shipped for free  to Better World Books (http://www.betterworldbooks.com/Info-Discards-Donations-Program-m-4.aspx ).
  4. Better World Books supports Global Literacy in partnership with these non-profit organizations:

    • Books for Africa
    • Invisible Children in Conflict and Post-Conflict Regions
    • National Center for Family Literacy
    • Room to Read
    • Worldfund Latin America
    • Prison Book Program

PLEASE NOTE:

Books withdrawn from the UConn Libraries are not sold at the Annual Book Fair.  The Annual Book Fair books are restricted to gift book donations.

UConn library materials that are withdrawn will not be given away to library staff or UConn faculty, staff, or students.