University of Connecticut | Circulation Policies
Loan
Periods
Book Limits
Returning Books
Library Notices and
Billing Information
Journals
Policy on Confidentiality
Loan Periods
NEW LOAN PERIOD
As of July 1, 2007, faculty, staff, retirees, graduate students and honors undergraduate students may check out books for 6 months (180 days) and renew them online 5 times. The change allows books to be borrowed for 3 years before they must be returned. Although books may be borrowed for up to 3 years, they are still subject to RECALL under this new policy.
BOOKS
180-day Loan:
- Faculty
- Graduate Students
- Honors Undergraduate Students
- Staff
- Visiting Scholars
- Retirees
30-day Loan:
- Undergraduate Students
- Affiliates
- Community Borrowers
- Boston Library Consortium Card holders
MEDIA
7-day Loan:
DVDs and VHS tapes circulate for a one week period unless on reserve.
Reserve items circulate for 3 hours/overnight only.
Item Limits (books and media)
300 Items:
- Faculty
- Graduate Students
- Honors Undergraduate Students
150 Items:
- Staff
- Undergraduate Students
- Retirees
- Visiting Scholars
- University Affiliates
25 Items:
- Community Borrower Program participants
- Boston Library Consortium Card holders
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Access to Electronic Resources
- Faculty
- Graduate Students
- Honors Undergraduate Students
- Staff
- Undergraduate Students
Returning Books
Return books, media, and interlibrary loan materials to the iDesk or Circulation Desk of any Regional Campus Library. Return recalled items directly to the
iDesk attendant. Receipts for returned
items are available upon request. When the library is closed, books, media, and interlibrary loan materials may be placed
in the depository slots at the North and South entrances.
Library
Notices and Billing Information
Courtesy notices are sent seven (7) days prior to the item coming due. Only one reminder notice is sent. If the item(s) are not returned or renewed by the due date, an overdue notice is sent.
All library circulation notices are distributed via email. If you use an email address other than a huskymail or uconn.edu email address, you need to forward your UConn email to your non-University email address. You may do this at: http://netid.uconn.edu or see the UConn FAQ for more information.
If you need assistance, please call UITS at 486-help.
Replacement
Charges
Long overdue books and media are billed at $95 per item plus a $15 nonrefundable late return/billing fee. The $95 replacement cost is refundable, if the item is returned within two years of the billing date.
Recalled Items
Overdue recalled books are charged $5.00 a day/item; maximum of $50.
Overdue Media
Overdue media is charged $1.00 a day/item; maximum of $15.
Payment of Charges
For students, bills for library charges are issued by and paid at the University Bursar's Office (Wilbur Cross Building, Unit 4100, 486-4830). Payments may be made in person during regular business hours or by mail. Checks are payable to the University of Connecticut. Bursar
For faculty, staff, and community borrowers, bills are issued by the Accounting Office (Budds Building, 343 Mansfield Road, 486-1670) and paid at the Accounts Receivable cashier's window, Room 207 on the 2nd floor. Accounts Receivable
No payments are accepted at the library. Library charges for students appear on the next semester's fee bill.
Charges must be paid in full before registration is permitted and official transcripts can be issued.
Suspension of Borrowing Privileges
Privileges are automatically suspended when a borrower:
- Has one overdue recalled book
- Has reached the charged item limit
- Has an expired record
A suspension
is automatically lifted when the condition causing it is rectified.
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Journals
Journals are in high demand and do not circulate outside the Library. Holds may not be placed on journals. Photocopiers are located throughout the Library.
Policy on Confidentiality of Library Patron Files
The identity
of the borrower or requestor of a library item and the information contained
in individual
circulation system patron records are confidential as mandated by State of Connecticut
Public Act #76-421.
Such information is maintained in computerized files in order to enable Circulation Services to conduct its normal business:
- Maintenance
of information on the location and availability of library materials
- Compilation
of general usage statistics in respect to both collections and services
- Mailing
of notices, resolution of problems, collection of fines and bills for replacement
- Determination of patron eligibility to borrow library materials
Individual patron records are accessed by name and Social Security number, or in the case of patrons who object to this use of their SS#, by other assigned identification numbers. The University is moving away from the use of the SS# as an identifier beginning in May 2007.
Access to an individual’s record is available to:
- The individual patron represented in the record
- CiRCA Staff and Staff Assistants, and Interlibrary Loan staff in the performance of their assigned responsibilities.
Access to individual records by any other party, including other library staff who have "no need to know," other University staff, other state or federal employees, or other library patrons, is prohibited.
In unusual circumstance, the CiRCA Team Leader (or a designated staff member) may act as an intermediary between the borrower and requestor of an item, but the identity of both the borrower and the requestor must be preserved at all times.
Requests for exceptions to this policy must be made to the Vice Provost of University Libraries. Such requests must be in writing and must state the specific purpose for which information is being requested. Exceptions to the policy will not normally be made but may be considered in extreme circumstances.
Access Services is committed to the protection of the right to privacy of all library patrons and the prevention of harassment by other borrowers.
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