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Date: Mon, 5 Jan 1998 20:07:24 -0800
Reply-To: ILL management
Sender: ILL management
From: Larry Perkins
Subject: New Release
MIME-version: 1.0
Content-type: text/plain; charset="us-ascii"
To the Clio list:
We are pleased to report that Clio Release 1.2E has completed beta testing.
The new features in this release include significant additional
capabilities requested by you. These are primarily in Billing, Patron data
management, ALA form content and appearance and several new reports. And,
as always, there are some 'bug' fixes.
Since we will be out of town at the ALA conference for the next week and
then visiting some customers in Texas, we would like to postpone a general
distribution to all existing customers until our return to our office in
Half Moon Bay on the 18th. Our plan would be to distribute instructions for
downloading the files to everyone by the 20th.
Best regards,
Larry and Dotty Perkins
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Date: Tue, 6 Jan 1998 16:25:20 -0600
Reply-To: ILL management
Sender: ILL management
From: Alexia A Thompson-Young
Subject: clio copyright reports
Dear Clio users and Larry Perkins,
I am beginning to use clio to keep track of our copyright compliance and
we are very happy to have a computer do this task. I have been printing
monthly reports from 1997 (to see how it all works) but the Oct.97 report
did not appear, instead there was this message:
A run-time error occurred in module: Report.CopyrightStatusRpt.
You don't have permission to view this module.
Continue Reintialize
A member of our ComputerFacilities (a trouble shooter) was not able to fix
this problem. Maybe our Oct. data is corrupted? Or is there a quick and
easy solution? Any advice is apprieciated. In the new Clio version will
you be able to exclude some suppliers that charge copyright, such as UMI,
BRI, CAI? I do have a group set up that does not include these vendors
all ready to use. Also, at the top of the copyright compliance report
it says "report excludes first 5 copies for each title during the period
specified,"which means if 10 requests are filled in Oct for XJournal
and 10 requests are filled in Nov for XJournal, the first 5 may be counted
twice if the reports are created separately for each month, right?
Thank you for any comments or insights that y'all may send to this list
about Clio & copyright.
Alexia Young
Inter-Library Service, Borrowing
University of Texas at Austin
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Date: Wed, 7 Jan 1998 12:40:25 -0500
Reply-To: ILL management
Sender: ILL management
From: Jeff Dysart
Subject: Invoice error message
MIME-version: 1.0
Content-type: TEXT/PLAIN; charset=US-ASCII
Attempting to print Invoices we get the following error message:
Error in Setup Invoice: Error 3261, and Error 91: Object variable not
set. Does this mean there is a general problem with our CLIO
installation, and what remedies would anyone suggest. We have tried a
reinstallation.
Jeff Dysart
Interlibrary Loan
Eisenhower Library
Johns Hopkins University
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Date: Wed, 7 Jan 1998 12:38:31 -0600
Reply-To: ILL management
Sender: ILL management
From: Joe Natale
Subject: Re: Invoice error message
In-Reply-To: "Your message dated Wed, 07 Jan 1998 12:40:25 -0500"
MIME-version: 1.0
Content-type: TEXT/PLAIN; charset=US-ASCII
Sounds like a job for Larry himself.
Joe Natale
TWU Libraries
-----------------------------
> Attempting to print Invoices we get the following error message:
> Error in Setup Invoice: Error 3261, and Error 91: Object variable not
> set. Does this mean there is a general problem with our CLIO
> installation, and what remedies would anyone suggest. We have tried a
> reinstallation.
> Jeff Dysart
> Interlibrary Loan
> Eisenhower Library
> Johns Hopkins University
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Date: Thu, 8 Jan 1998 08:16:56 -0500
Reply-To: ILL management
Sender: ILL management
From: Tammy Hines
Subject: Creating Reports
MIME-version: 1.0
Content-type: text/plain; charset="us-ascii"
Will someone please tell me step by step how to take Clio files into Excel
and create reports? I have been trying but it comes up in computer text.
Any help will be greatly appreciated.
Tammy Hines
Head of Interlibrary Loan
Longwood College
Redford and Pine Streets
Farmville Va 23909
(804)395-2446
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Date: Thu, 8 Jan 1998 12:52:41 -0500
Reply-To: ILL management
Sender: ILL management
From: Elizabeth Coogan
Subject: Re: clio copyright reports
MIME-version: 1.0
Content-type: text/plain; charset="us-ascii"
Someone probably already answered your question but here goes. Clio counts
the first 5 filled requests, regardless of month requested. It goes by
journal title, not month.
Beth Coogan
At 04:25 PM 1/6/98 -0600, you wrote:
>Dear Clio users and Larry Perkins,
>
> Also, at the top of the copyright compliance report
>it says "report excludes first 5 copies for each title during the period
>specified,"which means if 10 requests are filled in Oct for XJournal
>and 10 requests are filled in Nov for XJournal, the first 5 may be counted
>twice if the reports are created separately for each month, right?
>Thank you for any comments or insights that y'all may send to this list
>about Clio & copyright.
>Alexia Young
>Inter-Library Service, Borrowing
>University of Texas at Austin
>
>
Elizabeth C. Coogan
Sr. Library Associ.Specialist
Interlibrary Loan
Brown University
Providence, RI 02912
Elizabeth_Coogan@brown.edu
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Date: Thu, 8 Jan 1998 13:28:31 -0600
Reply-To: ILL management
Sender: ILL management
From: "Ives, Gary W."
Subject: Another Error Message
MIME-version: 1.0
Content-type: text/plain
When we ran our invoices for the month of December, we got: Error 94:
Invalid use of null. Curiously, it posted invoices for all libraries
with activity but failed to print. The culprit record seems to have
been one for OCLC code USA, the last library alphabetically for which
invoices were being produced. I looked at both the IL record and the
library record, and saw nothing wrong. I restored from my backup, I
tried editing the numeric values in the IL billing record, and reran
invoices to the same result. I restored again, deleted the IL record,
and reran invoices and it ran fine. So I think the problem is isolated
to the IL record. Anyone have any idea what went wrong?
Gary Ives
Head of Access Services
Moody Medical Library
University of Texas Medical Branch
Galveston, TX 77555-1035
Phone: (409) 772-8959
FAX: (409) 765-9852
Email: gives@utmb.edu
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Date: Thu, 8 Jan 1998 18:05:09 -0800
Reply-To: ILL management
Sender: ILL management
From: "Cathy M. Clark-Wright"
Organization: Albany Research Center, U.S. Dept. of Energy
Subject: Re: clio copyright reports
MIME-version: 1.0
Content-type: text/plain; charset=us-ascii
Content-transfer-encoding: 7bit
It is also my understanding that Clio only counts the requests marked CCG (I
have a question in to Larry Perkins about something else on this). --cathy
wright, usdoe, albany, or
Elizabeth Coogan wrote:
> Someone probably already answered your question but here goes. Clio counts
> the first 5 filled requests, regardless of month requested. It goes by
> journal title, not month.
>
> Beth Coogan
>
> At 04:25 PM 1/6/98 -0600, you wrote:
> >Dear Clio users and Larry Perkins,
> >
> > Also, at the top of the copyright compliance report
> >it says "report excludes first 5 copies for each title during the period
> >specified,"which means if 10 requests are filled in Oct for XJournal
> >and 10 requests are filled in Nov for XJournal, the first 5 may be counted
> >twice if the reports are created separately for each month, right?
> >Thank you for any comments or insights that y'all may send to this list
> >about Clio & copyright.
> >Alexia Young
> >Inter-Library Service, Borrowing
> >University of Texas at Austin
> >
> >
> Elizabeth C. Coogan
> Sr. Library Associ.Specialist
> Interlibrary Loan
> Brown University
> Providence, RI 02912
> Elizabeth_Coogan@brown.edu
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Date: Thu, 8 Jan 1998 20:02:43 -0800
Reply-To: ILL management
Sender: ILL management
From: Larry
Subject: Re: Another Error Message
MIME-version: 1.0
Content-type: text/plain; charset="us-ascii"
At 01:28 PM 1/8/98 -0600, Gary Ives wrote:
>When we ran our invoices for the month of December, we got: Error 94:
>Invalid use of null. Curiously, it posted invoices for all libraries
>with activity but failed to print. The culprit record seems to have
>been one for OCLC code USA, the last library alphabetically for which
>invoices were being produced. I looked at both the IL record and the
>library record, and saw nothing wrong. I restored from my backup, I
>tried editing the numeric values in the IL billing record, and reran
>invoices to the same result. I restored again, deleted the IL record,
>and reran invoices and it ran fine. So I think the problem is isolated
>to the IL record. Anyone have any idea what went wrong?
The culprit is a Library record with a sales tax rate set to a 'blank'. Set
it to zero (0). If you know which library is involved in the troubled
invoice, pull up the library record from the lib search screen and set the
sales tax rate to zero. You can also set it by going to the Admin menu, open
tables and open the library table directly, find the library and set it
there. Check under Preferences, General, Sales tax rate that you have set
the default to a value of zero.
Larry Perkins
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Date: Fri, 9 Jan 1998 09:31:44 -0600
Reply-To: ILL management
Sender: ILL management
From: Randy Hoelzen
Subject: Re: Another Error Message
In-Reply-To: <199801090402.UAA01542@com.dsp.com>
MIME-version: 1.0
Content-type: text/plain; charset="us-ascii"
I really do think you should subscribe to this list. Let me know when you
are up, if you need help let me know. Randy H.
At 08:02 PM 1/8/98 -0800, you wrote:
>At 01:28 PM 1/8/98 -0600, Gary Ives wrote:
>>When we ran our invoices for the month of December, we got: Error 94:
>>Invalid use of null. Curiously, it posted invoices for all libraries
>>with activity but failed to print. The culprit record seems to have
>>been one for OCLC code USA, the last library alphabetically for which
>>invoices were being produced. I looked at both the IL record and the
>>library record, and saw nothing wrong. I restored from my backup, I
>>tried editing the numeric values in the IL billing record, and reran
>>invoices to the same result. I restored again, deleted the IL record,
>>and reran invoices and it ran fine. So I think the problem is isolated
>>to the IL record. Anyone have any idea what went wrong?
>
>The culprit is a Library record with a sales tax rate set to a 'blank'. Set
>it to zero (0). If you know which library is involved in the troubled
>invoice, pull up the library record from the lib search screen and set the
>sales tax rate to zero. You can also set it by going to the Admin menu, open
>tables and open the library table directly, find the library and set it
>there. Check under Preferences, General, Sales tax rate that you have set
>the default to a value of zero.
>
>Larry Perkins
>
Randall W. Hoelzen
Reference/ILL Librarian
Murphy Library
University of Wisconsin-La Crosse
Ph. 608-785-8398
Fax 608-785-8639
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Date: Mon, 12 Jan 1998 12:51:14 -0600
Reply-To: ILL management
Sender: ILL management
From: Kathy Coleman
Subject: ALA Form Defaults?
MIME-version: 1.0
Content-type: TEXT/PLAIN; charset=US-ASCII
As a new Clio user, I have a question about the ALA forms. Is there a
place to set defaults for "Authorized By" & "Title" and for "Maxcost?" I
was unable to find a place to do this in Preferences. If this isn't an
option in Clio now, will it be an option in the new version?
Kathy Coleman
Interlibrary Services
Hale Library, Mid-Campus Dr
Kansas State University
Manhattan KS 66506-1200
kathyc@ksu.edu
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Date: Mon, 12 Jan 1998 14:45:32 -0600
Reply-To: ILL management
Sender: ILL management
From: Kathy Coleman
Subject: Patron Dept. and Status Fields
MIME-version: 1.0
Content-type: TEXT/PLAIN; charset=US-ASCII
Now that we're using Clio, we're using the :PDEPT: and :PSTATUS: fields in
OCLC (which create Clio fields usable in reports with Excel). My question
is: is there a way to enter the patron department and status information
on the ALA forms? The only way I can see to get that information in, is
by adding it into the Borrowing Requests Table after the ALA form is
created. Is there an easier way?
Kathy Coleman
Interlibrary Services
Hale Library, Mid-Campus Dr
Kansas State University
Manhattan KS 66506-1200
kathyc@ksu.edu
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Date: Mon, 12 Jan 1998 17:17:30 -0800
Reply-To: ILL management
Sender: ILL management
From: Larry
Subject: Re: ALA Form Defaults?
MIME-version: 1.0
Content-type: text/plain; charset="us-ascii"
Hi Kathy,
At 12:51 PM 1/12/98 -0600, you wrote:
>As a new Clio user, I have a question about the ALA forms. Is there a
>place to set defaults for "Authorized By" & "Title" and for "Maxcost?" I
>was unable to find a place to do this in Preferences. If this isn't an
>option in Clio now, will it be an option in the new version?
It is in the new version.
Larry Perkins
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Date: Mon, 12 Jan 1998 17:17:31 -0800
Reply-To: ILL management
Sender: ILL management
From: Larry
Subject: Re: Patron Dept. and Status Fields
MIME-version: 1.0
Content-type: text/plain; charset="us-ascii"
Hi Kathy,
At 02:45 PM 1/12/98 -0600, you wrote:
>Now that we're using Clio, we're using the :PDEPT: and :PSTATUS: fields in
>OCLC (which create Clio fields usable in reports with Excel). My question
>is: is there a way to enter the patron department and status information
>on the ALA forms? The only way I can see to get that information in, is
>by adding it into the Borrowing Requests Table after the ALA form is
>created. Is there an easier way?
At the moment I can not think of another way; looks like an oversight. I
will look in to it furter when we return from the ALA conference.
Larry Perkins
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Date: Tue, 13 Jan 1998 07:51:45 -0500
Reply-To: ILL management
Sender: ILL management
From: Tammy Hines
Subject: Reports
In-Reply-To:
MIME-version: 1.0
Content-type: TEXT/PLAIN; charset=US-ASCII
Will someone tell me how to create reports using Clio and Excel? Please
Tammy M. Hines
Head of Interlibrary Loan
Longwood College
Farmville VA 23909
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Date: Tue, 13 Jan 1998 16:11:00 -0500
Reply-To: ILL management
Sender: ILL management
From: Amy Margolin
Subject: what is the default name for access the shipped records from the
illmep?
My keyboard slipped just as I was preparing to transfer data from
Clio to the illmep. In the borrowing menu, on convert to illmep, what is the
default name for the shipped records. I thought mine was oclcapps\illmewin\
n_ship.dat, but that probably isn't correct. Thanks in advance.
Amy Margolin
amargolin@gcpl.lib.oh.us
greene county public library
xenia, ohio 45385
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Date: Tue, 13 Jan 1998 13:09:19 -0800
Reply-To: ILL management
Sender: ILL management
From: "Cathy M. Clark-Wright"
Organization: Albany Research Center, U.S. Dept. of Energy
Subject: Chopped off patron names
MIME-version: 1.0
Content-type: text/plain; charset=us-ascii
Content-transfer-encoding: 7bit
I have the latest edition (ok, actually the beta, I guess) of Clio, but
when I uploaded my savescreen records, all of the patrons (no matter
what length their names) had the last letter of their names cut off.
Anyone else having this problem?
--cathy wright, usdoe, albany, or
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Date: Tue, 13 Jan 1998 17:49:48 -0800
Reply-To: ILL management
Sender: ILL management
From: Larry
Subject: Re: what is the default name for access the shipped records from
the illmep?
MIME-version: 1.0
Content-type: text/plain; charset="us-ascii"
Hi Amy,
At 04:11 PM 1/13/98 -0500, you wrote:
> My keyboard slipped just as I was preparing to transfer data from
>Clio to the illmep. In the borrowing menu, on convert to illmep, what is the
>default name for the shipped records. I thought mine was oclcapps\illmewin\
>n_ship.dat, but that probably isn't correct. Thanks in advance.
The file name is C:\oclcapps\illmewin\ill.dat
Thanks for your kind comments.
Larry Perkins
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Date: Tue, 13 Jan 1998 17:49:49 -0800
Reply-To: ILL management
Sender: ILL management
From: Larry
Subject: Re: Chopped off patron names
MIME-version: 1.0
Content-type: text/plain; charset="us-ascii"
At 01:09 PM 1/13/98 -0800, Cathy wrote:
>I have the latest edition (ok, actually the beta, I guess) of Clio, but
>when I uploaded my savescreen records, all of the patrons (no matter
>what length their names) had the last letter of their names cut off.
>Anyone else having this problem?
>
>--cathy wright, usdoe, albany, or
I cannot duplicate this. Where are you observing this: Bor rqst search
screen? How do you enter the patron's names in the :PATRON: field?
Larry Perkins
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