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University of Connecticut University Libraries

Circulation Policies

Loan Periods
Book Limits
Returning Books
Library Notices
Journals
Policy on Confidentiality
Interlibrary Loan Policies

Loan Periods

BOOKS (does not include Leisure Reading or non-circulating items)

180-day Loan:

  • Faculty
  • Graduate Students
  • Honors Undergraduate Students
  • Staff
  • Visiting Scholars
  • Adjunct faculty
  • Emeritus Retirees

30-day Loan:

  • Undergraduate Students
  • University Affiliates
  • Community Borrowers
  • Non-Emeritus Retirees
  • Boston Library Consortium Card holders

DVD/VHS

14-day Loan (unless on reserve)

For all borrowers.

Reserve media items circulate for 3 hours/overnight only.


Item Limits

BOOKS

300 Items:

  • Faculty
  • Staff
  • Graduate Students
  • Emeritus Retirees
  • Honors Undergraduate Students

150 Items:

  • Undergraduate Students
  • Visiting Scholars
  • University Affiliates

25 Items:

  • Community Borrower Program participants
  • Non-Emeritus Retirees
  • Boston Library Consortium Card holders

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Access to Electronic Resources (restricted by licensing agreements)

  • Faculty
  • Graduate Students
  • Honors Undergraduate Students
  • Staff
  • Undergraduate Students

Returning Books


Return books, media, and interlibrary loan materials to the iDesk or Circulation Desk of any Regional Campus Library. Return recalled items directly to the iDesk attendant. Receipts for returned items are available upon request. When the library is closed, books, media, and interlibrary loan materials may be placed in the depository slots at the North and South entrances.


Library Notices

Notices

Courtesy notices are sent seven (7) days prior to the item coming due for items with a loan period of 30 days or more. Only one courtesy (reminder) notice is sent. If the item(s) are not returned or renewed by the due date, an overdue notice will follow. Borrowers must take note of the due dates for all items checked out and renew or return them on time.

All library circulation notices are distributed via email. If you use an email address other than a uconn.edu email address, you need to forward your UConn email to your non-University email address. You may do this at: http://netid.uconn.edu or see the UConn FAQ for more information.

If you need assistance, please call the UITS Help Desk at (860) 486-help (4357).


Suspension of Borrowing Privileges


Privileges are automatically suspended when a borrower:

  • Has one overdue recalled book
  • Has reached the charged item limit
  • Has an expired record
  • Has an excessive amount of outstanding unpaid library charges

A suspension is automatically lifted when the condition causing it is rectified.

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Journals

Journals are in high demand and do not circulate. Holds may not be placed on journals. Photocopiers and scanners are located throughout the Library.

 

Policy on Confidentiality of Library Patron Files

The identity of library patrons and the information contained in individual circulation system patron records, including the items checked out to patrons are confidential as mandated by State of Connecticut Public Act #76-421.

Such information is maintained in library system files in order to enable Circulation Services to conduct its normal business:

  • Maintenance of information on the location/availability of library materials
  • Compilation of general usage statistics in respect to both collections and services
  • Mailing of notices, resolution of problems, collection of fines and bills for replacement
  • Determination of patron eligibility to borrow library materials

Individual patron records are accessed by name and/or a non-social security number identifier.

Access to an individual's record is available to:

  • The individual patron represented in the record
  • Library staff in the performance of their assigned responsibilities.

Access to individual records by any other party, including other library staff that have "no need to know," other University staff, other state or federal employees, or other library patrons, is prohibited. Library staff is not authorized to provide any information concerning an individual's use of collections or services to anyone other than the patron or to other library staff who need such information in the performance of their assigned duties.

In unusual circumstance, the Circulation Reserve Information Services team leader (or a designated staff member) may act as an intermediary between the borrower and requestor of an item. The identity of both borrower and requestor is preserved at all times.

Requests for exceptions to this policy must be made to the Vice Provost for University Libraries. Such requests must be in writing and must state the specific purpose for which information is being requested. Exceptions to the policy will not normally be made but may be considered in extreme circumstances.

Access Services is committed to the protection of the right to privacy of all library patrons and the prevention of harassment by other borrowers.

 

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