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Library Instruction
Policies & Procedures

Research & Instruction Services
Education Outreach Team

Policies & Procedures

The Library Classrooms are intended primarily for bibliographic instruction (BI) by library staff. It is also recognized that there is a significant amount of staff training that necessitates the use of the classroom space and its facilities. Every effort will be made to accomodate these requests.

The Library Classrooms are not available for teaching, meeting, demonstrations, or training by persons or groups not affiliated with the Libraries. Exceptions can be made in instances where the person or group has a library contact (liaison) who will work with them to use the room in accordance with these policies and procedures.

If a Library Classroom is not scheduled for a BI session, it may be booked by library staff for meetings, demonstrations, and staff training. Library staff should attempt to find other rooms for these purposes whenever possible, particularly during the fall and spring semesters and during the month of July.

Public rooms within the library are available to non-library groups and individuals.

Librarians may require class instructor presence at a library session to ensure the best quality learning environment for students.

Scheduling

Library Staff: Any library staff member may schedule the classrooms - Electronic Classroom 1 (Level 1), Electronic Classroom 2 (Level 2), Library Lecture Center (Level 2), and Undergraduate Research Center (Level 1) note: Undergraduate Research Centeris reserved Monday – Thursday during the academic year for the exclusive use of English 110/111 classes. It is available for other uses on Fridays. Please try to schedule the room that is most appropriate to class size and content (room descriptions).

Outside Requests (non-library): Requests for instruction and/or for the use of the classrooms are referred to the appropriate Liaison Librarian. Requests for instruction/classrooms in areas that do not have a clearly designated liaison (e.g., non-academic departments and non-University groups) should be referred to a classroom coordinator - Richard Bleiler (486-1246) or Susanna Cowan (486.1265).

With at least 48 hours notice, a BI session may bump a non-BI session. If this occurs, the person bumping must personally inform the person who's session has been bumped.

Other Options:
* Faculty may use various classrooms (when not being used for classes) for review sessions, seminars, exams, and other academic purposes. See http://vm.uconn.edu/~CLASSRMS for more information. To check availability and make a reservation, call the Office of the Registar's classroom scheduling number, 486.3329 or 486.6176.
*Student Union - conference rooms and lecture halls can be reserved through the Reservations Office. See http://www.studentunion.uconn.edu/reservations.html for information.
*Rooms in the Center for Undergraduate Education (CUE) across from the Babbidge Library are reserved through various offices:
2 distance learning classrooms: contact UCIMT (486.2530); large lecture classroom off 1st floor: contact the Office of the Registrar (486.3329); computer classroom with 20 workstations: contact IRC (486.5052); common area on 1st floor: contact ACES (486.1788)
* The College of Continuing Studies offers (at a cost) 10 meeting rooms and a computer lab in the Bishop Center. 486.1052

Hardware/Software

Changes made to hardware and/or software configurations of the instructor’s workstation, hands-on workstations, and display equipment for the purposes of a particular class, demo, meeting, training, etc., must be temporary. Anybody who makes any changes is responsible for restoring all equipment to its original configurations.

Permanent changes to hardware and/or software configurations of the instructor’s workstation, hands-on workstations, and display equipment will be coordinated between ITS (Information Technology Services)  and a member of EdOut (Education Outreach). EdOut and ITS will work together to check workstation functionality after changes are made.

Each semester, a cleanup of the hard drives on the projection stations and hands-on workstations should be initiated. ITS and RIS will work together to determine which programs/files and versions should be kept, upgraded, purged, etc.

Staff who experience technical problems should phone the IT Services Desk at 486-5949.

Staff using the classrooms for instruction, training, or demonstration purposes are responsible for checking the equipment and necessary software programs in advance of the scheduled activity.

Physical Arrangement of the Room

Any person or group who moves the furniture in the room must return it to its original configuration. Instructors or groups are also responsible for keeping the room clean and secure (removing all handouts and other papers brought in to the classroom; erasing the board; locking the door, etc.).

created by the Education Outreach Team
updated 7/24/07